Do any signal barriers to persons protected under the Code and/or other individuals/groups in society based on a non- Code ground?.Have any claims, grievances or allegations been made or received relating to discrimination, harassment or systemic barriers?.Does the organization have clear, transparent and fair complaint procedures in place to deal with allegations of discrimination, harassment or systemic barriers?.Does the organization have human resources and human rights policies, practices and procedures that are accessible to all employees or to the people they serve?.Conduct a review of all policies, practices and procedures applicable to employees, service users or another appropriate audience: Depending on the organization, these questions may be considered at Step 1, or at different stages in a data collection process. Some of the non-exhaustive questions identified below may apply to a diverse range of organizations and audiences, including employees and service users.
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Other organizations may have more flexibility to decide when and how to collect information to achieve certain goals. Some organizations, like FCP and Legislated Employment Equity Plan (LEEP) employers, are given specific direction on what issues should be explored and how data must be collected. To do this, it may be helpful to conduct an internal and external assessment to understand what is happening inside and outside of your organization.
The first step is to identify issues and/or opportunities for collecting data and to decide what next steps to take. Step 1: Identify issues and/or opportunities for collecting data To protect the credibility and reliability of data, information should be gathered using accepted data collection techniques. In the interest of effectiveness and efficiency, it is recommended that efforts be made to collect data that will shed light on issues or opportunities. The main consideration is to make sure that any information collected is done in a way and for a purpose that is consistent with the Code and complies with freedom of information and privacy protection legislation. How data is gathered and analyzed depends on many factors, including the context, the issue that needs to be monitored, the purpose of the data collection, and the nature and size of the organization. The model presented is offered as a reference tool. There is no requirement that these steps be followed or pursued in the order that they are written. This section outlines some of the key considerations that may arise during various steps in the data collection process. If an organization is considering whether to collect data on its own or get help from an external consultant, it will need to have enough information to make an informed decision about how to proceed.